How To: Sell and Accept Gift Card or Gift Certificates.

Gift cards are nothing more than customer deposits.

When selling the gift card:

1.Create a new order with the recipient’s name. No lines are entered on the order.

2.Post the payment. This will create a negative balance and hits the customer deposit gl coding.

3.Issue whatever gift card document you want WITH THE CG as the gift card number

4.Optional – use the job type GIFT CARD.

When the recipient comes in to use it

Search the for gift card number/ CG # .

Add lines to what is purchased and balance will reflect what is truly owed.

Gift cards are NOT revenue items – they are LIABILITIES until they are used. Under GAAP, the gift cards must be maintained as a liability item and having them in customer deposits covers that.