How to Change the Status of an Invoice

Selecting one or more payables in the browse screen will give the toolbar option . The options to select from when changing the status of an invoice include OPEN, HOLD, and VOID.

Voiding Invoices

Accounts Payable invoices may be voided if they are in an OPEN or HOLD status. When an invoice is voided, the system date is used for posting to the General Ledger. A voided invoice may not be un-voided. To enter the invoice again, modify the invoice number; the system will not allow duplicate invoice numbers for a supplier, although one is voided.

1. Select a single Accounts Payable invoice you want to edit.
2. Click the status button in the toolbar, .
3. Select VOID from the status dialog box.

Placing an Invoice on Hold

An Accounts Payable invoice may be placed in a hold status or released back to an open status. An invoice may be placed on hold when discrepancies arise. This will exclude the invoice from the flagging process for payment.

1. Select a single Accounts Payable invoice you want to edit.
2. Click the status button in the toolbar, .
3. Select HOLD from the status dialog box.