From the view transactions screen of a checking account there several actions available in the toolbar: Add a bank charge, post a single check, or post a deposit.
Post a debit with a description to the checkbook register.
How To:
- From the toolbar select the
button.
- Complete the required field entries (Date, Amount, and at least one distribution entry)
- Select Save to post the charge to the register.
| Field | Description |
|---|---|
| Description | Enter a description for the bank charge (check enclosure fee, stop check fee, etc.) |
| Date | The date defaults to the system date. To change the date, use the dropdown to access the calendar or type it in manually. |
| Amount | Enter the full amount of the bank charge it can be divided in the ledger below. |
| Mark Reconciled | Check this box to make the bank charge automatically cleared. |
| Distribution | Enter the store code, account code, sub-code (optional), amount for the distribution, and comment (optional). |
Enter a manual check
How To:
- From the toolbar select the
button.
- Complete the required field entries (Check number, date, supplier, pay to, amount, at least one distribution candle)
- Select Save to post the check
- A dialog will come up showing the remaining balance of the account.
| Field | Explanation |
|---|---|
| Check Number | The check number defaults to the next in numerical order. |
| Date | The date defaults to the system date. Use the dropdown to access the calendar or type in the date. |
| Supplier | Select a supplier by searching your supplier list. |
| Pay To | The payee will be filled automatically from the selected supplier. |
| Amount | Enter the full amount for the check. Any checks being posted with a check number smaller than the last check in the file can be posted at any time provided the journal has not been closed for the month to which the check is being posted. |
| A/P Invoice # |
Entering an invoice number will create a PAID record in the Accounts Payable file for which the check is being written. If you do not have an actual invoice that you are paying, leave this field blank and the system will display the Add A/P screen where you can set up a new invoice. The invoice number will be "SC (followed by the date)/01." |
| Distribution | Enter the store code, account code, sub-code (optional), amount for the distribution, and comment (optional). |
Post deposits to the check register and update related files. If a deposit has income generated by both sales and from other sources separate deposits must be made.
How To:
- From the toolbar select the
button.
- Complete the required field entries (Date, amount, and at least one distribution line).
- If the box for indicating if the deposit is for sales income in unchecked the description for the deposit will default to "FOR INCOME OTHER THAN SALE". If the deposit if for sales income see below.
Deposit for Sales Income:
How To:
- First run a receipt recap in Core to obtain the receipt numbers needed for the deposit.
- In NEXT, select the
- Check the box for "Deposit for sales income".
- Enter the date and amount for deposit.
- Use the dropdown to select the ID of the receipt register.
- The beginning receipt number will be auto-filled from the account records.
- The ending receipt number can be edited.
| Field | Explanation |
|---|---|
| Date | Enter the date the deposit will be taken to the bank. This date is used to post to the General Ledger and must fall within the current month |
| Amount | Enter the total amount of the deposit. |
| Deposit Number |
Enter a number that is meaningful to you or click the toggle the option for a system generated deposit number. |
| Deposit for Sales Income |
Toggle this checkbox to change the type of deposit to record. If posting a deposit for sales income, then run receipt recap report in Core. |
| Description |
Store that gets credit Account that is associated |
| Distribution | Enter the amount to be posted to each General Ledger account. (At least one must be entered.) |
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